2018 Tigres – Open Board Member Positions

TIGRES PARENTS:

This month we will be coming to the end of the 2017 Board of Directors session before taking a two month hiatus and commencing the 2018 season in September.

In addition to losing members each year due to their athletes aging up, Tigres has also expanded the number of positions and included more defined roles for each member. As a result there are several open positions and we are seeking parent volunteers to fill these positions. In addition to helping with many of the decisions that are made, each board member plays a very active role each season, beginning 2-3 months before signups as well as throughout the Feb-May season during practices and meets.

If you are interested in joining the board or have any questions about what is involved, let us know. You can fill out the form on the Board Members page or you can also talk to a board member at our end of season awards picnic this Sunday. You can find the list of open positions on the Board Member page under “2017 Volunteer Board Positions”
OPEN positions are:
  • Treasurer (this is an Executive Board position, and this person will work with the outgoing Treasurer through the 2018 season and assume full Treasurer role effective with the 2019 season)
  • Asst. Facilities Coordinator (to be assistant to current F.C. for the 2018 season)
  • Asst. Registration Coordinator (to work with current R.C. for the 2018 season)
  • Public Relations Coordinator
  • Snackbar Coordinator (will be provided assistance by past S.C. if needed)

 

Description of roles:

Section 5.03 Facilities/ Operations Coordinator
Monitors, manages, inspects and replaces necessary equipment and materials housed in our sheds at Buena High School. (ex. Ez-ups, radios, coolers, folding chairs, tables, shelving, binders, event bins, bin contents, etc.)
Be the liaison with the district and obtain all the permits required (Track, picnic location, and any others needed)
Meet responsibilities: Consistently opens the gates and sheds at the locks them down at every meet. Managing the set-up and take down volunteers, works in conjunction with the President in the positive progression of the (home) track meets.
 
Section 5.04 Registration Coordinator
Maintains e-mail list for requested registration reminders through Tigres website,
Preps the Blue Sombrero site for early registration,
Runs test with all board members registering; adjusts for issues,
E-mails reminders to list of priority families from volunteer coordinator,
E-mails reminders to new and non-priority for open registration,
Maintains registration by answering e-mail questions, assisting registrants with trouble shooting, dealing with drops,
Maintains waitlist up until the first meet (or practice meet or last day to add),
Keeps treasurer up to date with refunds,
Maintains records of verified dates of birth (passports/birth cert.),
Scholarships need to be maintained and scholarship families added to roster.
 
Section 5.07 Public Relations  Coordinator – Maintains and updates all of Club’s social media including Web Site, Facebook, Twitter etc. with pertinent materials and information. Prepares press releases and submits them to the local papers upon approval from the Board.
Coordinate Picture Day, Fundraisers, and Scholarships.

Section 5.09 Snack Coordinator
Maintains an accounting of Snacks and supplies.
Puchase inventory  as needed.
Meet Responsibilities:
Responsible for the management of the sale of snacks at all home meets and is in charge of maintaining an accurate accounting of necessary stock.  Coordinates with Treasurer for petty cash and to give an accounting of all income and expenses after each meet.

Tigres Picnic Reminder! TOMORROW 5/7/17

Weather calls for chance of sprinkles, but our end of the season picnic is still on for Sunday! Please join us from noon to 3 and if you have an ez up it might be a good idea to bring it along.

Tigres won’t be able to bbq, but we will provide pizza instead and we’re still counting on you to bring the following:

  • Gremlins – snack size chips
  • Bantams – drinks (please no glass!) Coolers/ice will be provided.
  • Midgets – desserts
  • Youth/Intermediate – salads and sides

Please bring enough for a dozen people and any serving utensils needed for your dish.
Picnic Itinerary (appx):

12:00-1:00 Lunch to be served

1:00 Club-Wide Announcements.

1:15/1:30 We will break up into age groups for the remainder of the afternoon.

Anytime during the picnic you can sign up to be part of our cheer section! We have been invited back to participate in this years Mountains2Beach Community Challenge on Sunday, May 28. This is a chance to win part of $5,000 for the Tigres! Nikki will have information, sign-up sheet and waivers at the apparel tent.
Apparel tent will also have the remaining tie-dye shirts in case you missed your chance at the night meet to purchase yours

LOST AND FOUND:

Missing a sweater, hat or bag? Maybe a water bottle or two? Or are you missing a shoe? Well then, anytime during the picnic, pay a visit to the “Lost & Found” to see if you can recover that lost item of yours. If its not there, maybe you will find one that looks very similar even (that is if someone else doesn’t claim it). ALL UNCLAIMED PROPERTY will be donated after May 15th. 

Please note – the school district has a strict NO DOGS policy for their facility!!

It has been a great season and we look forward to celebrating together May 7th!

 See you Sunday at 255 West Stanley Avenue (Ventura Unified School Service Center)

High School Athletic Information Night

For families of new high school students who wish to participate in athletics, local high schools are having an information night.

For those who will be attending Ventura High School, the athletic information night is going to be held tomorrow, Tuesday May 2 @ 6:30pm in the Bob Tuttle Gym (on Poli Street).

General meeting starts at 6:30 PM followed by an opportunity to visit the different athletic programs offered at Ventura High. By attending, you will find information about tryouts, summer schedules, and clearances.

SEE ATTACHED PDF FLYER.

For those who will be attending Buena or Foothill, we are hoping to get that information to pass along post as well, but the administration offices of either school should also be able to provide that information. We encourage you to start looking into it now especially for the Fall sports as some are starting tryouts soon or begin practices over the summer.